QalbIT helps SMEs, mid-market companies and business units move from spreadsheets and disconnected tools to integrated web, mobile and cloud platforms. We combine product thinking, operations insight and solid engineering to make digital transformation practical, phased and measurable.
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Headquartered in Ahmedabad, India, working with clients across India, the UK, Europe and the Middle East.
Designed to reduce risk and keep operations running.
QalbIT supports organisations that have outgrown spreadsheets, legacy tools and manual processes. We partner with business and IT leaders to design and deliver digital transformation programs that people actually adopt.
You know the business is held back by scattered tools, paperwork and manual approvals, but you do not have the internal product and engineering capacity to fix it.
How we help
We map your current processes, prioritise pain points and design a phased transformation roadmap that fits your budget and risk appetite.
You are responsible for throughput, quality and customer experience, yet data is fragmented across spreadsheets, email and disconnected systems.
How we help
We build internal tools, dashboards and automation that give your team a single source of truth and cut down on repetitive work.
You own a legacy stack and multiple vendors, and you need a pragmatic engineering partner who can modernise systems without disrupting daily operations.
How we help
We assess your current systems, propose modern architectures and deliver new modules, integrations or full replacements in controlled phases.
Your team struggles with manual reporting, double data entry and limited visibility into performance.
How we help
We design and implement software and reporting that streamline your workflows and give you reliable, on-demand data.
What we deliver
We combine consulting, product thinking and hands-on engineering to design and implement digital transformation programs that turn manual, fragmented workflows into integrated, software-driven operations.
Workshops, stakeholder interviews and system reviews to map how work really happens today, where data lives and where the biggest risks and opportunities are.
Discuss a discovery engagementFuture-state process design, solution architecture and a pragmatic roadmap that sequences pilots, integrations and platform work into manageable phases.
Explore custom software servicesWeb applications and internal portals that centralise workflows for operations, finance, logistics, HR and other teams, replacing spreadsheets and ad hoc tools.
See web application developmentAPIs, webhooks and background jobs that connect CRMs, ERPs, accounting tools and third-party services, reducing manual data entry and errors.
View our technology stackRole-based dashboards, KPIs and exports that give leaders and teams real-time visibility into operations, revenue and customer experience.
Talk about reporting needsGradual replacement or refactoring of legacy on-premise or desktop systems into modern web, mobile or cloud-native solutions.
Learn about legacy modernisationTraining, documentation and rollout support so teams adopt new systems and internal IT can own and extend them over time.
We plan change management alongside the software build, not as an afterthought.
We deliver digital transformation projects from Ahmedabad, India, partnering with organisations across India, the UK, Europe and the Middle East.
How we work
Our process breaks digital transformation into clear, reviewable stages so business and IT stay aligned, risks are surfaced early and teams can see progress in working software – not just slide decks.
Digital transformation timelines vary based on scope, but most of our clients start with a 3–6 week discovery and roadmap phase followed by pilots and phased rollouts over several months. We structure each phase so you can validate outcomes before committing to the next.
Current-state discovery
We map key processes, systems, data flows and pain points with stakeholders across the business, capturing both formal and informal ways work happens.
Key outputs: Process maps, system inventory, pain point list and high-level opportunity areas.
Future-state design
We define the target operating model, prioritise use cases and design a transformation roadmap that sequences pilots, platform work and integrations.
Key outputs: Future-state process design, solution concepts, phased roadmap and initial estimates.
Pilot / proof of concept
We build a focused pilot solution – an internal tool, integration or portal – to validate the approach with real users and data.
Key outputs: Working pilot in a controlled environment, feedback backlog and refined roadmap.
Rollout and change
We roll out solutions in phases across teams or locations, with training, communication and support tuned to your organisation.
Key outputs: Rollout plan, training materials, go-live checklists and adoption metrics.
Optimisation & automation
After initial rollout we streamline workflows further, add automation and improve analytics based on usage data and feedback.
Key outputs: Improved workflows, automation backlog, refined dashboards and reports.
Long-term partnership
We can stay on as a product and engineering partner, or hand over cleanly to your internal team with documentation and support options.
Key outputs: Support model, documented systems, knowledge transfer and longer-term roadmap.
We keep our engagement models transparent so you understand scope, responsibilities and budget at each phase of your digital transformation program.
A structured engagement to map processes, audit systems and define a practical digital transformation roadmap with prioritised initiatives.
Deliverables: Discovery findings, process maps, future-state design, roadmap and high-level estimates.
A focused build of one high-impact solution – such as an internal tool, portal or integration – to prove value and refine the wider program.
Deliverables: Production-ready pilot with staging/production environments, training and rollout plan.
A structured series of projects covering multiple processes, systems and teams, delivered by a stable QalbIT squad.
Deliverables: Sequenced releases, integrated platforms, adoption metrics and ongoing optimisation.
A cross-functional squad that works as an extension of your internal teams to deliver roadmap items, integrations and optimisation work on a continuous basis.
Deliverables: Continuous delivery against a shared roadmap with agreed KPIs and governance.
Before any engagement starts, we share a clear proposal covering assumptions, scope boundaries, timelines, team composition and budget so you understand exactly how your digital transformation investment will be used.
We have worked with clients in manufacturing, services and technology to modernise their operations and core systems. These examples highlight how we approach digital transformation with measurable outcomes.
Designed and built a browser-based ERP to replace spreadsheets and on-premise tooling for production planning, inventory and dispatch.
Built a web and mobile platform for managing service requests, technician visits, SLAs and billing for a growing services company.
Implemented workflows and integrations to streamline invoicing, approvals and collections, replacing manual spreadsheets and email chains.
Alongside these examples, QalbIT has supported digital transformation initiatives in logistics, HR, education and field operations. Many of these are under NDA but follow the same principles: phased delivery, measurable outcomes and maintainable software.
We choose technologies that fit your existing landscape, internal skills and long-term plans. Our goal is to make your systems more connected, observable and adaptable – not to force a complete rebuild unless it is genuinely needed.
Reliable backends and integration layers that connect your core systems, SaaS tools and custom applications.
User-friendly interfaces for staff, partners and customers to work with your systems.
Data models, reporting stores and dashboards that make it easy to understand what is happening in your business.
Cloud infrastructure and security practices tuned to your risk profile and compliance needs.
We are comfortable working in your existing cloud accounts and repositories or setting up greenfield environments that your internal IT team can later own. Technology stack · Services
Digital transformation is not just about new software. It is about changing how work happens day to day. QalbIT combines product thinking, operations understanding and senior engineering so your transformation program stays grounded, adoptable and maintainable.
We speak both business and technical language and design solutions around real-world constraints, not idealised process diagrams.
We break large initiatives into pilots and waves so you can validate impact, manage risk and adjust scope as you learn.
We modernise systems thoughtfully, keeping what works and replacing what truly blocks progress.
You get clear visibility into scope, progress and risks through shared tools, demos and structured communication.
We treat your data, processes and roadmap as confidential and design systems for the long term, not just the launch.
“QalbIT helped us move from manual processes and spreadsheets to a system our teams actually use every day. The phased approach meant there were no surprises.”
COO, mid-market services company in the Middle East
“They understood both our legacy stack and our future goals, and proposed a roadmap that we could execute without overwhelming the organisation.”
CIO, manufacturing company in India
“Their documentation and handover made it easy for our internal IT team to take ownership after the first phase.”
Head of IT, European business unit
These are the questions operations leaders, CIOs and business owners usually ask when they explore digital transformation programs and software modernisation with QalbIT.
Have a question that is not listed here?
Share your roadmap or idea and we’ll help you pick the right engagement model, tech stack and starting point.
Contact our expertsIn practice, digital transformation means using software and data to simplify how your teams work, serve customers and make decisions. That could include replacing spreadsheets with integrated systems, automating manual workflows, connecting siloed applications, or building new digital products that open up additional revenue streams.
We typically work with SMEs and mid-market organisations where software is becoming strategically important but internal IT capacity is limited. Many of our clients operate in services, manufacturing, logistics, education and professional services, and need a partner who can combine product thinking with custom software engineering and integration work.
No. It is helpful if you have clarity on business problems and priorities, but you do not need a full strategy document. We usually start with discovery workshops where we map current processes, systems and pain points. From there we co-create a practical roadmap with phases, success metrics and estimates so you can make informed decisions.
Timelines vary widely depending on scope. A focused pilot or single-department solution may run for 8–16 weeks, while broader transformations across multiple units are usually delivered in phases over several months. We prefer to design smaller releases that deliver visible value quickly, then extend and connect them over time.
Technology alone is not enough. We involve business stakeholders and end users early through interviews, demos and pilot programmes. Training sessions, documentation, and clear rollout plans help teams understand why the change is happening and how it makes their work easier. We aim for adoption by making the new tools genuinely more convenient than the old way of working.
Yes. A large part of digital transformation involves integrating with what you already have rather than replacing everything at once. We are comfortable working with modern APIs as well as older systems where integration requires careful design. Part of our discovery includes identifying realistic integration options and associated risks.
Budgets depend on scope, number of systems, users and integration complexity. Many clients start with a clearly defined pilot or foundational project in the low to mid six-figure INR range and then expand once they see results. For multi-system rollouts or large organisations, budgets scale accordingly. We always propose phased roadmaps so you can validate value before committing to later stages.
We follow secure development practices, use private repositories and limit access to production data. Where applicable, we align with your internal policies and any regional regulations that affect data residency and privacy. During discovery and architecture we call out security implications and plan appropriate controls for authentication, authorisation, logging and backups.
Yes. Successful transformation requires buy-in from leadership, operations and IT. We are comfortable presenting options and trade-offs in business terms, not just technical language. We also structure communication so decision makers get the level of detail they need while operational teams receive clear instructions and training.
Most engagements begin with a short consultation where we discuss your current systems, manual processes, pain points and goals. Based on that, we recommend a discovery or pilot phase with clear outcomes, timeline and budget so you can move forward with confidence. To get started, you can contact us with an overview of your organisation or schedule a digital transformation discovery call.
Next steps
Share where your organisation is today, which processes hurt the most and what outcomes you want to see. We will review your situation, outline practical options and propose a phased digital transformation approach that fits your budget and timelines.
Typically we respond within 24–48 hours with clarifying questions and next steps.