QalbIT designs, builds and supports custom software that fits your business instead of forcing you to work around generic tools. From replacing spreadsheets to modernising legacy systems, we help you plan realistic scope, understand custom software development costs and launch stable products your team can rely on.
Typically responding within 24–48 hours. Share your current product stage, tech stack and timelines.
Custom software overview
We help SMEs, mid-market companies and product teams replace spreadsheets and legacy tools with custom software that matches how they actually work. The goal is simple: better control over processes, cleaner data and software that can grow with your business.
For most custom software projects, we recommend a short discovery phase first. This lets us clarify requirements, outline architecture, estimate custom software development costs and define a realistic first release.
What we build
From internal tools and customer portals to full platforms, we design and build custom software that connects your data, teams and customers.
Applications
Line-of-business applications tailored to your processes – for operations, finance, logistics, HR and other internal teams.
Portals
Secure web portals where customers, partners and vendors can manage accounts, orders, requests and data without manual back-and-forth.
Integrations
APIs and integrations that connect CRMs, ERPs, accounting tools and third-party services to remove manual data entry and reduce errors.
Analytics
Custom reporting, KPI dashboards and exports so leaders and teams can see what is happening in real time – not once a month.
Modernisation
Rebuild outdated desktop or on-premise systems into modern web, mobile or cloud-native solutions while keeping data and users safe.
Support
Ongoing maintenance, small improvements and new modules so your custom software stays healthy and aligned with your business.
Want to see how these capabilities map to your product? Share a quick overview and we will respond with a practical next step.
Discuss your custom software scope →How custom software projects work
We keep the process structured but lightweight, so you can move from idea to working software without surprises on cost, timeline or quality.
1–2 weeks
Understand your current workflows, pain points, users and success metrics. Identify what must be in v1 and what can wait.
Key outcome: Documented requirements, user journeys and an initial view of scope and custom software development costs.
1–3 weeks
Design information architecture, data models, integrations and high-level UX. Decide tech stack and deployment approach.
Key outcome: Architecture and implementation plan that balance flexibility, budget and timelines.
4–12+ weeks (scope-dependent)
Build the system in small, reviewable increments with regular demos, feedback loops and automated plus manual testing.
Key outcome: Working software with prioritised features, tested and ready for user acceptance.
2–4 weeks
Support UAT, refine based on feedback, prepare data migration, documentation and training for your team.
Key outcome: Production go-live with trained users and a clear cut-over or phased rollout plan.
Ongoing, month-to-month
Monitor behaviour in production, fix issues quickly and continue evolving the product via a structured roadmap.
Key outcome: Stable, evolving custom software with predictable improvements over time.
Want to see how this process applies to your current stage? Share a short brief and we will respond with a tailored next step.
Walk me through this process for my project →Where custom software fits best
Most of our custom software work focuses on replacing manual processes, consolidating data and giving teams a system they can actually rely on day to day.
For Operations, finance, HR and logistics teams
Custom applications that run critical processes such as order management, project tracking, inventory, scheduling or approvals.
For B2B and B2C companies with recurring interactions
Self-service portals where customers and partners can submit requests, track status, update details and access key information.
For Growing companies limited by outdated tools
Rebuilding old desktop, access-database or on-premise systems into secure, browser-based software without losing functionality or data.
For Founders, innovation and product teams
Launching the smallest viable version of a new product so you can test with real users before committing to a full build.
Not sure if your idea or system belongs here? Send us a short description and we will tell you honestly whether we are the right team for it.
Ask if your idea fits these use cases →Tech stack & platforms
We pick technologies that match your use case, internal skills and long-term plans. These are the stacks we rely on most often for custom software builds.
Core application logic, integrations and security.
Interfaces that make it easy for your team and customers to get work done.
Secure, scalable foundations for your custom software.
Practices that keep your system reliable over years, not just at launch.
Already have an existing codebase or preferred stack? We can review what you have and work with it where it makes sense, instead of forcing a complete rewrite.
These are the questions founders and operations teams usually ask when they explore custom software development, costs and timelines with us.
Have a question that is not listed here?
Share your roadmap or idea and we’ll help you pick the right engagement model, tech stack and starting point.
Contact our expertsCustom software development means building a system specifically for your business, processes and users, instead of adapting your work to fit a generic tool. It is usually the right choice when off-the-shelf software cannot support your workflows, when you rely heavily on spreadsheets and manual steps, or when you want a long-term asset that you fully control.
There is no single price for custom software – the cost depends on scope, complexity, integrations, platforms (web, mobile, cloud) and how quickly you need to launch. Smaller MVPs that cover a focused set of workflows cost less and can launch faster, while full platforms and complex integrations require more time and budget. We typically start with a short discovery phase so we can estimate custom software development costs realistically, instead of giving generic price ranges.
We begin with discovery workshops where we map users, workflows, data, integrations and priorities. Based on this, we break work into modules, estimate effort for each, consider non-functional needs such as security and performance, and then propose a phased plan. You will see both a rough order-of-magnitude estimate and a more detailed breakdown for the first phase or MVP, so you can decide where to start.
Timelines depend on scope and complexity. A focused MVP for a single department can often be delivered in 6–10 weeks after discovery and design. Larger, multi-module systems may take several months, especially if they involve complex integrations or migration from legacy tools. We will always propose a staged approach so you can go live with a useful first version while planning later phases.
QalbIT is based in India but we work with clients globally. We have experience with businesses in the US (including regions such as New Jersey and California), as well as the UK, Europe and the Middle East. We are used to working across time zones using clear communication, shared project tools and scheduled review calls.
We typically use Laravel (PHP 8.x) and NestJS (TypeScript, Node.js) on the backend, with MySQL or PostgreSQL for data and Redis for caching and queues. For frontends we often use Next.js (React) and Tailwind CSS, and we can use Flutter or React Native when mobile apps are required. The exact stack is chosen based on your requirements, existing systems and internal team skills.
Yes. We can review your current codebase, architecture and infrastructure, identify risks and quick wins, then plan how to stabilise, improve and extend it. In many cases we start with a technical audit and a short period of maintenance and fixes before moving into new feature development so you have confidence in the system first.
For client projects, you own the IP and source code as per the agreement. We work in your repositories or provide complete handover, including code, documentation and deployment configurations. Our goal is that you are never locked into a single vendor – if you choose to build an internal team or work with another partner later, they can pick up the system with minimal friction.
Ready to talk custom software?
Share your current challenges, existing tools and goals. We will review your requirements, outline options, estimate custom software development costs and propose a practical roadmap that matches your budget and timelines.
Typically we respond within 24–48 hours with clarifying questions and next steps.